What if my accounting software is missing critical functionality but…

Dec 9, 2021

….I don’t realize it till 3 months AFTER it’s installed?

That’s a difficult scenario to resolve so it’s best to prevent it from ever happening.

To avoid this situation, what do you need to know?

First, start off by analyzing your company’s needs. Ask the following:

  • Who will be the primary users of the accounting software? What’s their learning style?
  • What industry-specific accounting needs do you have (e.g., electronic fuel tax filing in different states)?
  • What features are an absolute must and what would be nice to have, but optional?
  • Do you have a deadline for getting a new system installed and going live?

Next, compile all the accounting software programs you’re looking at into one list. Ask the following:

Is it specific to wholesale petroleum distributors?

This is vital because petroleum distributors have particular needs when it comes to their accounting. For example, our Compas Commander accounting software tracks fuel inventory and values at the tank level, helps speed up fuel tax collections and reporting and streamlines customer invoicing. Learn more here.

Is the software customizable? – Process Automation Modules, financial reports, custom coding projects

Customizable software is a must, especially as the wholesale petroleum industry continues to evolve. Important things to find out are what customizable options are available. For example, we offer modules and special projects for companies that need additional automation solutions.

How does it interface with other types of data?

You need to know if it’s possible to compile all your financial data in the accounting system for comprehensive reporting. Especially, when it comes to payroll, fuel inventory data, and rack prices—preferably without needing manual entry. For example, our Rack Price Import, Bill of Lading Import and Cardlock process automation modules seamlessly help you get your data where you need it to go.

If you can’t easily find these answers online, reach out to the company and ask them directly.

Then, narrow down your list to 2-3 final contenders. Now it’s time to schedule a demo.

Demos are a great way to gain a better understanding of how the accounting software operates and if it’ll meet your needs. You’ll also get to know someone on their team, which is valuable when you assess whether a company is the right fit for you.

Sign up for a demo with AIMS to get the financial data you need.

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