Petroleum Marketer Accounting Software Solution

Just because the wholesale industry is unpredictable, doesn’t mean your software technology has to be.

Are you struggling with –  

  • Fuel tax reporting that takes too long?
  • Too many errors due to manual entry?
  • Delays in your billing and customer payments?
  • Supplier credit card processing that’s a hassle?
  • Getting accurate financial information on demand?

 

Commander can help – 

  • Make reporting fuel taxes a breeze
  • Eliminate errors using batch processing and process automation modules 
  • Streamline invoicing and customer collections 
  • Reduce 90% of your labor costs
  • Produce financial statements on demand

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What is COMPAS Commander?

COMPAS Commander is an integrated, single-entry accounting and enterprise resource planning (ERP) software system designed specifically for petroleum marketers. It is the most comprehensive, customizable, industry-specific, and technologically advanced petroleum “jobber” accounting software on the market.

 

Commander provides you with marketer-specific business intelligence that you can manage in easy, non-technical ways to:

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Expand your business

Identify underperforming assets

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Easily communicate with customers, suppliers, and lenders

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Monitor activities for exceptions

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Minimize unprofitable administrative tasks

Commander is the perfect partner for your business. It will help you quickly adapt to market changes while conserving your time and money. 

Our clients couldn’t agree more. 

“Commander’s a strong product. It does what we need it to do with inventory control, sales, A/R, A/P, and more. The AIMS support team is always extremely fast in resolving any issues. Their team is terrific.”

May and Carter Oil Company’s
CFO, Jesse Roberts

How does it work?

Every petroleum marketer needs to manage their finances. COMPAS Commander accounting software comes with all the standard accounting functionality. In addition, Commander has many jobber-specific abilities including fuel inventory at the tank level, fuel excise tax reporting and single-entry BOL/manifest to customer invoice. Furthermore, you can expand Commander’s functionality with a variety of process automation modules to automate even more tasks. Boosting Commander to meet your unique needs will quickly accelerate your financial and operational efficiencies.

Commander’s Features Get the Job Done Better and Faster

Standard Accounting Features

Accounts Payable 

  • Bill of Lading (BOL) entry
  • Single-entry BOL/manifest to customer invoice
  • Product procurement
  • Vendor price files
  • Driver/carrier tracking

Accounts Receivable

  • Statement generation
  • Customer Pricing

General Ledger (G/L) Financial Reporting

  • Financial reporting
  • Recurring entries
  • Centralized tax rate maintenance 

Inventory Maintenance 

  • Repackaging formulas
  • Products Transfers
  • Inventory adjustments

Customer Invoicing (Sales Order)

  • Delivery Tickets
  • POS invoicing

Jobber Specific Features

Accounts Payable 

Dealer Billing & Accounting (Service Stations)

Tax Reporting 

Cardlock Audit Report
Fuel Inventories at the Tank Level
Income Statement
Cardlock Network Audit Report

Depending on your business, you may need to automate more tasks. 

That’s why we offer Process Automation Modules to accelerate your growth, efficiency and profitability.

“Without the COMPAS system that we have in place, it would probably take 25 people eight hours a day to keep up and implementing system was really easy. If a marketer is not satisfied with their present system, they need to look at AIMS. Change is always hard and there is a learning curve, but the payoff is worth it.”

Evans Oil Company
Controller, James Connor

Process Automation Modules Save Time While Fueling Growth and Profits 

Our process automation modules are designed to simplify your work and reduce errors, freeing up your time to focus on what matters most, increasing your company‘s profitability.

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the average amount of time that most clients save by using our modules to automate tasks vs. performing them manually

Process Automation Module Bestsellers Include:

Bill of Lading (BOL) Import

DTN and supplier formats

Cardlock Data Entry and Inquiry

Proprietary and network cardlock sites

Credit Card Settlement

Processes major oil and generic cards

Fuel Invoice Import

DTN and supplier formats

Marketing Assistant

Email customer quotes based on changing fuel prices

Vendor Price Import

DTN/Axxis/OPIS/supplier formats

Not only will Commander’s features help you get your job done better and faster, but our modules will also accelerate your growth while saving you time. Another major component of the Commander software is ensuring that your most valuable asset, your data, gets the care it deserves.

Data Reliability, Accessibility, and Scalability

In today’s cyber environment, your valuable data not only needs protection, it needs to be reliable, accessible and scalable. Commander adopts the following robust software tools to achieve these goals:

  • Microsoft SQL Server relational database engine to provide the highest levels of reliability, accessibility and scalability
  • Microsoft software development platform to build rich applications that are accessible by a variety of devices

From Purchase to Implementation to Data Migration to Training: We’re With You Every Step of the Way

Migrating to a new software system can be tedious and fraught with errors. We’re committed to walking you through the entire process to ensure a smooth transition and to lay the foundation for a supportive, ongoing partnership. Our goal is to make sure that as you grow, your software grows with you.

During the implementation process, our team will install and configure your Commander system. This includes building your data infrastructure (G/L, A/P, A/R, inventory, taxes, etc.) while helping you establish best practices to get you started out on the right foot.

“I was absolutely dreading the conversion from our old system to Commander. Anything like that’s always a challenge. I was amazed at how easy it was compared to what I thought it would be. I mean, it is cumbersome, and it presents challenges but AIMS made it really easy. I was really quite amazed at how easy it was to transfer over.”

 

Quality Petroleum
Office Manager, Caroline Barclay

During the training process, your AIMS software trainer will teach you and your staff how to use Commander’s robust software to best manage your business. This training will take place onsite at your company’s office over the course of seven to ten days.

Exhausted by all the manual processes, redundancies and errors in your current accounting system? Tired of poor customer support from your existing software provider? Looking to accelerate your company’s growth and profits?

Then, you’re in the right place. We’re here to help.

Fill out this form to Request a Live Demo. We’ll talk to you soon.

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