Save time, reduce errors, and eliminate manual bookkeeping through accounting automation software

As you manage your customer pricing, quoting, and other business spreadsheets, I want you to imagine something.

Imagine the amount of time you spend printing and scanning each week, as a part of this process.

Imagine the minutes that add up to hours while you key in all of the information you need for generating quotes, tax reporting or other reporting purposes.

Now imagine NOT having to do the arduous task of mindless work when you can have the information you need in front of your eyes in mere seconds.

Who’s caught in spreadsheet hell?

For starters, your salespeople are managing quotes by entering the data along with printing and scanning each individual quote.

Is this REALLY the best use of their time?

Your office staff is also entering data into spreadsheets in order to manage your fuel tax reporting.

Is this the best use of THEIR time?

Your office staff are using spreadsheets to manage customer pricing, taxes and possibly invoicing.

Again, best use of their time? We think not.

The biggest question is this: Can you scale and grow your petroleum business while stuck in spreadsheet purgatory?

Where are you storing these spreadsheets?

Not to get TOO technical, but what technology are you using to store said spreadsheets?

• Are you storing them after you print them in file cabinets?
• Are you storing them on physical hard drives on office hardware like laptops and desktops?
• Or do you have some sort of cloud environment where this customer and pricing data is securely kept?

If you’re printing spreadsheets with customer information or tax information on it, you MUST have a secure place to store all this information.

The last thing you want happening is for this data/information to get into the hands of bad guys through some sort of data breach, who then want to use it for criminal gain.

The goal should ALWAYS be to have quick access, from one place, and for the information to be stored securely. Access to reports like we discussed is more secure in Commander because they can be generated on demand rather than having to store them on a separate device.

How much can you automate in your accounting?

The answer is ‘it depends.’

With COMPAS Commander, there are over a hundred standard reports that provide you with information like sales profit reports, purchase details, tax schedules, general ledger and inventory auditing, and much more. Most of these reports have multiple parameters that allow you to choose just the data that you want to see.

The goal is to eliminate the use of spreadsheets by creating reports directly from your accounting software.

Another HUGE benefit is you’ll have the ability to prepare fuel tax reports that are NOT available in QuickBooks or other generic software due to the bills of lading and sales transactions that are recorded in Commander. And of course, you have the ability to set up the tax schedules on which each type of disbursement or receipt belongs.

What’s the impact of spreadsheets?

So much to say about living in spreadsheet misery.

Trying to manage your growing fuel business using spreadsheets means:

• Greater chance that errors WILL happen because more hands touch the data in spreadsheets.
• Losing data and/or overwriting data is higher than when NOT using an automated tool like Commander.
• Recording data isn’t as accurate because it can be accidentally skipped or missed altogether.
• Transferring data from your accounting software into spreadsheets can easily increase mistakes.
• It can be difficult to reconcile transactions between financial statements and spreadsheets.

Here’s what we know: You can’t grow or scale without accounting automation inside your business.

Eventually, you’ll need accounting software that’s automated to manage your financial statements geared for today’s fuel jobber.