Give Commander a Boost with Process Automation Modules

Is entering your accounting data manually eating up most of your time?

Are you looking for a faster, more efficient way to manage your business?

If so, our process automation modules can help you automate more tasks. Modules are designed to help you work smarter instead of harder by simplifying workflows, reducing errors, and saving time.

“I feel that our company is setting the foundation for rapid growth by getting our systems fully automated. We get our problems resolved quickly with AIMS. We can propose new ways of thinking about our data and AIMS always tries to accommodate us. AIMS is trying to help the jobber community think of their back-office data in ways that can make it an asset and harness the data to empower employees to perform more in less time. AIMS can tailor a solution just in those areas that you feel you need improvement, or they can offer a completely integrated solution like ours that incorporates inventory, billing, leak detection, and automation solutions.”

United Oil of the Carolinas
President, Lewis Efird

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Process Automation Modules Take Your Company’s Finances to the Next Level

Commander offers multiple modules to enhance the management of your company’s finances.

Explore modules that will help you quickly automate more workflows and tasks.

%

the average amount of time that most clients save by using our modules

Automatically input BOL data into your system

  • Download BOLs directly from DTN or your supplier’s website
  • Eliminate clerical errors and lost or misplaced BOLs 
  • Reduce time spent entering manifest/BOL information

Get real-time business metrics on demand 

  • Quick access to valuable data as soon as you need it
  • Easily decipher your numbers using an intuitive dashboard interface (see sample)
  • Make sound business decisions that contribute to your growth and profits

Quickly manage Cardlock sites and transactions

  • Automatically add taxes, inventory, customer billing and statements into your system
  • Processes private and proprietary transactions
  • Avoid data redundancies and errors

Manage card network transactions (such as CFN or PacPride) 
Requires Cardlock Module

  • Processes remotes, domestic and foreign transactions
  • Manages taxes in multiple states 
  • Handles special pricing and discounts

Automatically input BOL data into your system

  • Download BOLs directly from DTN or your supplier’s website
  • Eliminate clerical errors and lost or misplaced BOLs 
  • Reduce time spent entering manifest/BOL information

Get real-time business metrics on demand 

  • Quick access to valuable data as soon as you need it
  • Easily decipher your numbers using an intuitive dashboard interface (see sample)
  • Make sound business decisions that contribute to your growth and profits

Quickly manage Cardlock sites and transactions

  • Automatically add taxes, inventory, customer billing and statements into your system
  • Processes private and proprietary transactions
  • Avoid data redundancies and errors

Manage card network transactions (such as CFN or PacPride) 
Requires Cardlock Module

  • Processes remotes, domestic and foreign transactions
  • Manages taxes in multiple states 
  • Handles special pricing and discounts

Automatically imports most software customer delivery data into your system

  • Effortlessly track deliveries of bulk plant and warehouse products
  • Imports directly into Commander as customer delivery tickets or invoices
  • Transactions are automatically priced and taxed

Provide clients with electronic invoices they can import into their accounting software

  • Quickly export customer invoices into most formats (Schneider Electric-DTN, EDI, XML, fixed and .csv)

Simplify and automate credit card processing

  • Apply credit card batches directly to your customers’ A/R account or during receipts-on-account, c-store/consignee billing or invoicing
  • Automatically email credit card notices to customers
  • Users consistently report labor time-savings of over 90%
Affordably manage accounting and departmental non-fuel inventories of all your convenience stores

  • Easily manage inventory at the category level (not item level), sales, cost of goods sold, transfers and adjustments 
  • Process A/P invoices (inventory and expenses), retail charge tickets, daily shift reports and deposits 
  • Provides on demand income statements for each store or for ad hoc groupings of stores

Automatically imports most software customer delivery data into your system

  • Effortlessly track deliveries of bulk plant and warehouse products
  • Imports directly into Commander as customer delivery tickets or invoices
  • Transactions are automatically priced and taxed

Provide clients with electronic invoices they can import into their accounting software

  • Quickly export customer invoices into most formats (Schneider Electric-DTN, EDI, XML, fixed and .csv)

Simplify and automate credit card processing

  • Apply credit card batches directly to your customers’ A/R account or during receipts-on-account, c-store/consignee billing or invoicing
  • Automatically email credit card notices to customers
  • Users consistently report labor time-savings of over 90%
Affordably manage accounting and departmental non-fuel inventories of all your convenience stores

  • Easily manage inventory at the category level (not item level), sales, cost of goods sold, transfers and adjustments 
  • Process A/P invoices (inventory and expenses), retail charge tickets, daily shift reports and deposits 
  • Provides on demand income statements for each store or for ad hoc groupings of stores


Assists in management of convenience stores that use 3rd party retail store software
Requires C-Store module

  • Conveniently import vendor invoices from store software into your primary data system
  • Quickly brings in shift reports data (retail fuel, in-store sales, shift collections and customer retail charge tickets) 
  • Easily update retail inventory adjustments at both the cost and retail levels (markups and markdowns, physical counts, charge-offs, store-use and more)
  • Helps maintain accurate sales, cogs and inventory values by tank, department and expense account for each c-store that you operate

Automatically collect payments on your customer invoices

  • Improve and shorten your collections cycle while avoiding errors 
  • Produces a detailed transaction report by customer
  • Electronically send EFT notices to each customer
  • Eliminate re-keying of A/R collection instructions into your bank’s ACH software 
  • Ensures correct postings of collected amounts to the appropriate A/R and Commander bank accounts. 
  • Ability to debit or credit the customer’s bank account

Quickly distributes key customer documents 

  • Provides powerful storage and categorization technologies for documents 
  • Allows customers to save critical documents as snapshots and publish them in a PDF format 
  • Send documents via email, fax (via faxing service) or web portal posting

Simplify your tax filing process for states that require/allow electronic filing

  • Automatically prepares both hard and electronic copies of each tax schedule for states that accept simple .csv or .xls formatted tax reports
  • AIMS AutoTax solution is available for filing taxes in states that require a “true EDI or XML” file
  • Creates .csv format for third party tax filing software 


Assists in management of convenience stores that use 3rd party retail store software
Requires C-Store module

  • Conveniently import vendor invoices from store software into your primary data system
  • Quickly brings in shift reports data (retail fuel, in-store sales, shift collections and customer retail charge tickets) 
  • Easily update retail inventory adjustments at both the cost and retail levels (markups and markdowns, physical counts, charge-offs, store-use and more)
  • Helps maintain accurate sales, cogs and inventory values by tank, department and expense account for each c-store that you operate

Automatically collect payments on your customer invoices

  • Improve and shorten your collections cycle while avoiding errors 
  • Produces a detailed transaction report by customer
  • Electronically send EFT notices to each customer
  • Eliminate re-keying of A/R collection instructions into your bank’s ACH software 
  • Ensures correct postings of collected amounts to the appropriate A/R and Commander bank accounts. 
  • Ability to debit or credit the customer’s bank account

Quickly distributes key customer documents 

  • Provides powerful storage and categorization technologies for documents 
  • Allows customers to save critical documents as snapshots and publish them in a PDF format 
  • Send documents via email, fax (via faxing service) or web portal posting

Simplify your tax filing process for states that require/allow electronic filing

  • Automatically prepares both hard and electronic copies of each tax schedule for states that accept simple .csv or .xls formatted tax reports
  • AIMS AutoTax solution is available for filing taxes in states that require a “true EDI or XML” file
  • Creates .csv format for third party tax filing software 

Automate the importation of (ATG) and meter/totalizer readings into your system

  • Effortlessly Interfaces with AIMS’ AutoSend and AutoSIR, ClearView by Dover Fueling Solutions, and other 3rd party softwares
  • Maps data from most software and imports into Commander for billing dealers and/or balancing tank inventory to physical readings

Fast, effective way to email price quotes to customers and prospects 

  • Quickly distribute large numbers of quotes en masse, including multiple rack prices or “best prices” for each customer
  • Create and use customer or group templates to reduce time spent on daily distribution of prices 
  • Automatically runs in the background per a customizable schedule

Automatically import journal entries directly into Commander

  • Imports payroll data, or other data types, in most formats from 3rd party software
  • Interfaces easily with PenSoft, a third party payroll system and AIMS partner
  • Saves time and reduces errors caused by manual entry
  • Please contact us for more info

Easily maintain your fuel price margins 

  • Download fuel prices directly from DTN or your supplier’s website
  • Automatically runs in the background per a customizable schedule
  • Quickly keep up with fuel price changes throughout the day 
  • Eliminates the risk of wrong cost basis for customer quotes, direct drops, tank inventory values at bulk plants, c-stores and consigned dealers

Automate the importation of (ATG) and meter/totalizer readings into your system

  • Effortlessly Interfaces with AIMS’ AutoSend and AutoSIR, ClearView by Dover Fueling Solutions, and other 3rd party softwares
  • Maps data from most software and imports into Commander for billing dealers and/or balancing tank inventory to physical readings

Fast, effective way to email price quotes to customers and prospects 

  • Quickly distribute large numbers of quotes en masse, including multiple rack prices or “best prices” for each customer
  • Create and use customer or group templates to reduce time spent on daily distribution of prices 
  • Automatically runs in the background per a customizable schedule

Automatically import journal entries directly into Commander

  • Imports payroll data, or other data types, in most formats from 3rd party software
  • Interfaces easily with PenSoft, a third party payroll system and AIMS partner
  • Saves time and reduces errors caused by manual entry
  • Please contact us for more info

Easily maintain your fuel price margins 

  • Download fuel prices directly from DTN or your supplier’s website
  • Automatically runs in the background per a customizable schedule
  • Quickly keep up with fuel price changes throughout the day 
  • Eliminates the risk of wrong cost basis for customer quotes, direct drops, tank inventory values at bulk plants, c-stores and consigned dealers

Automate your rebates accounting

  • Maintain and generate vendor rebate schedules 
  • Comfortably report rebate-eligible products to vendors 
  • Generate rebates based on rates set at the schedule, customer or product levels

Effortlessly access information within your system to create custom reports on demand

  • Pulls data directly from Commander in real time 
  • Easily create and modify custom queries and reports 
  • Quickly filter data to your specifications using select criteria
  • Save reports to PDF, Microsoft Excel and other formats
  • Built using Microsoft Access for easy learning via online tutorials

Automates sales tracking, profit and commission calculation tasks

  • Captures data and calculates commissions by salesperson
  • Uses an impressive variety of methods such as actual profit, salesman profit, sales amount, quantity, etc.
  • Features the ability to generate commissions only on customer paid invoices

Seamlessly match your vendor invoices to your manifests in Commander

  • Corresponds the incoming invoice’s manifest product, quantity and unit cost with Commander’s manifest product, quantity and unit cost
  • Matches the total of the incoming fuel taxes with the total of the calculated taxes from the vendor tax profile
  • Provides for numerous configurations at various levels that allow for differences in the way vendors combine and split out taxes on their invoices
  • Customize by vendor the maximum variances for taxes and product amounts
  • Processes both miscellaneous and non-manifest invoices

 

Automate your rebates accounting

  • Maintain and generate vendor rebate schedules 
  • Comfortably report rebate-eligible products to vendors 
  • Generate rebates based on rates set at the schedule, customer or product levels

Effortlessly access information within your system to create custom reports on demand

  • Pulls data directly from Commander in real time 
  • Easily create and modify custom queries and reports 
  • Quickly filter data to your specifications using select criteria
  • Save reports to PDF, Microsoft Excel and other formats
  • Built using Microsoft Access for easy learning via online tutorials

Automates sales tracking, profit and commission calculation tasks

  • Captures data and calculates commissions by salesperson
  • Uses an impressive variety of methods such as actual profit, salesman profit, sales amount, quantity, etc.
  • Features the ability to generate commissions only on customer paid invoices

Offer customers self-service options 24/7 

  • Build brand awareness, enhance information dissemination, attract and retain customers and promote sales
  • Post customer invoices, EFT notices, Credit Card notices, monthly statements and more 
  • Improve customer satisfaction and loyalty while lowering costs 
  • Save up to 97% per customer interaction by offering them self-service 
  • Reduce phone inquiry activity up to 20%

Provide clients with electronic invoices they can import into their accounting software

  • Quickly export customer invoices into most formats (Schneider Electric-DTN, EDI, XML, fixed and .csv)

Provide clients with electronic invoices they can import into their accounting software

  • Quickly export customer invoices into most formats (Schneider Electric-DTN, EDI, XML, fixed and .csv)

Provide clients with electronic invoices they can import into their accounting software

  • Quickly export customer invoices into most formats (Schneider Electric-DTN, EDI, XML, fixed and .csv)

Seamlessly match your vendor invoices to your manifests in Commander

  • Corresponds the incoming invoice’s manifest product, quantity and unit cost with Commander’s manifest product, quantity and unit cost
  • Matches the total of the incoming fuel taxes with the total of the calculated taxes from the vendor tax profile
  • Provides for numerous configurations at various levels that allow for differences in the way vendors combine and split out taxes on their invoices
  • Customize by vendor the maximum variances for taxes and product amounts
  • Processes both miscellaneous and non-manifest invoices

 

Offer customers self-service options 24/7 

  • Build brand awareness, enhance information dissemination, attract and retain customers and promote sales
  • Post customer invoices, EFT notices, Credit Card notices, monthly statements and more 
  • Improve customer satisfaction and loyalty while lowering costs 
  • Save up to 97% per customer interaction by offering them self-service 
  • Reduce phone inquiry activity up to 20%

“Commander’s Business Intelligence Dashboard is truly one of the best managerial tools I have ever seen or used. At a glance, I can spot trouble areas, observe pricing trends and margins, customer sales volumes and receivable problems to name just a few. The instant graphs and bars of current and historical information alone would sometimes take me hours or even days to do. The value this tool has brought to our business is priceless.”

 

Quality Petroleum Corp
Office Manager, Caroline S Barclay

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